Overview
Instruction Maintenance allows the user to create templates of instructions which can be attached to purchase orders. These instructions are usually special requirements that accompany a purchase order. Each purchase order type can have pre-selected templates assigned to it.
There are two tabs:
•Instruction Codes – maintain instruction templates.
•Order Types – assign certain templates to specific order types.
Function
Instruction Codes Tab
This tab is used to create, amend or delete instruction templates.
To create a new instruction; click on the 
button.
Enter the code in the Instruction Code field, the code the user selected must have a maximum of 10 characters.
Enter the description in the Instruction Name field.
Type the detailed instruction in the Instruction Text field.
Select the 
button to save the instruction or ‘Cancel’ to abort. The following message will appear, select ‘Ok’ to continue.
Amend
To amend an existing instruction select an instruction from the drop down arrow in the instruction code field.
The ‘Amend’ button will now be active, select the 
button.
Change the details required and select the 
button to save the changes. The following message will appear, select 
to continue.
Delete
To erase an existing instruction, select an instruction from the drop down arrow in the Instruction Code field.
The 
button will now be active. Select the 
button. The following message will be displayed:
If 
was selected, the following message will appear to confirm that the transaction was successful. Select 
to continue.
Order Types Tab
This tab is used to assign instructions to specific order types.
Assign Instruction Codes to Order Types
Select an order type from the picker in the Order Type Code field.
The instruction codes are listed in the instruction codes box. Each code can be selected or deselected by the selection box next to it. Select the instructions to be linked to a specific order type.
Select the 
button to save. The following confirmation message will be displayed.
