Overview
This procurement process was specifically designed for Hotel Accommodation and Catering purposes. This module enables the user to capture an e-Requisition for Hotel Accommodation and/or Catering which automatically route via the Delta Workflow process to the relevant manager for financial authorization. The buyer will place this Accommodation or Catering purchase order with the selected supplier using a custom designed purchase order layout that includes specific items and conditions.
Function
How to create a new guest:
In the below screen the user can create and maintain hotel and accommodation items.
To create a new item click on the 
button.
You will now be able to capture the details for the item.
Guest Code - You can enter a new guest code or use the picker to select an existing one.
Guest Names - Here you will enter the guest's name or it will be populated automatically if you selected one using the picker
Status - The status of the guest has to be one of the following:
A - Active
C - Closed
D - Dormant
S - Suspended
Passport/ID - This is the passport or ID number of the guest
Country - This is the country the guest originates from
Company Name - This will be the name of the company the guest works for
Telephone 1 - First contact number
Telephone 2 - Alternative contact number
Vehicle Reg. - The vehicle used by the guest's registration number
Debtor Code - The debtor code can be manually entered or selected using the picker.
Address lines 1-5 - This is the residential address of the guest
Postal lines 1-5 - This is the postal address of the guest
Once you have completed all the required information click on the 
button to save.
Click 
to continue or 
to return.
Click on the 
button to continue.
How to edit an existing guest:
To edit an existing guest select them from the top grid and click on the 
button.
You will then be able to edit all the information for this guest. To save your changes click on the 
button.
Click 
to continue or 
to return.
Click on the 
button to continue.
Notes:
The user has to create and maintain HAC items in the Item Master application.
The user has to create and maintain HAC purchase contracts in the Contract Maintenance application.
Requisitions for Hotel and Accommodation are created in the normal Capture e-Requisitions application.
Once all the purchase order lines were successfully processed through the QA Inspection process, GRV processing and Invoice matching can be done.
